Privacy Policy

Information We Collect

When you create an account with FieldFile, we collect information you provide directly, including your name, email address, phone number, property address, and county information.

We also collect information related to your wildlife management activities, including photographs, activity logs, GPS coordinates, receipts, and documents you upload to the platform.

How We Use Your Information

We use your information to provide and improve our services, including:

• Compiling and submitting your wildlife management reports to county appraisal districts
• Generating activity reminders and compliance notifications
• Providing customer support and specialist consultations
• Improving our platform and developing new features
• Communicating with you about your account, services, and updates

Data Storage & Security

Your data is stored securely using industry-standard encryption. All data is encrypted in transit (TLS 1.2+) and at rest. We use secure cloud infrastructure to ensure your information is protected against unauthorized access.

We implement appropriate technical and organizational measures to safeguard your personal data, including regular security audits and access controls.

Third-Party Services

We use trusted third-party services to operate our platform:

• Clerk — Authentication and user account management
• Supabase — Database and file storage

These services have their own privacy policies and data handling practices. We only share the minimum data necessary for these services to function.

Your Rights

You have the right to:

• Access and receive a copy of your personal data
• Request correction of inaccurate information
• Request deletion of your account and associated data
• Export your data in a portable format
• Opt out of marketing communications at any time

Data Retention

We retain your data for as long as your account is active or as needed to provide you with our services. If you request account deletion, we will remove your personal data within 30 days, except where we are required to retain it for legal or compliance purposes.

Contact

If you have questions about this privacy policy or your data, please contact us at katie@fieldfile.com.